F-gases
F-gas administration within one service and maintenance solution
F-gases (fluorinated greenhouse gases) such as HFCs, PFCs and SF6 are widely used in refrigeration, air conditioning, heat pumps and switchgear. Since the revision of the European F-gas Regulation (EU 2024/573), the requirements for installers and equipment owners have been significantly tightened: certification under BRL 100 and BRL 200, periodic leak checks, a complete logbook per installation and stricter enforcement by the Dutch Human Environment and Transport Inspectorate (ILT).
With the Bluace F-gas module, refrigerants, charges, leak checks and mutations are recorded directly on the installation — not against the person or location. The administration is integrated in our service and maintenance software built on Microsoft Dynamics 365 Business Central + Field Service. You comply demonstrably with the reporting duty, the logbook requirement and the obligations of the 2026 F-gas Regulation.
What are F-gases?
F-gases — fluorinated greenhouse gases — are synthetic refrigerants with a high global warming potential (GWP). The main groups are HFCs (hydrofluorocarbons) used in refrigeration and air conditioning, PFCs (perfluorocarbons) used in low-power cooling and SF6 (sulphur hexafluoride) used in medium- and high-voltage switchgear. Leaks contribute disproportionately to climate change: one kilogram of SF6 has the climate impact of around 23,500 kilograms of CO2.
The European approach is accelerating the transition to natural refrigerants such as ammonia (NH3), CO2 and propane (R-290). For installers and owners of existing systems this means a dual task: managing existing F-gas installations within tighter quotas while gradually moving over to low-GWP alternatives.
F-gas Regulation 2024/573 — what is changing?
The revised F-gas Regulation (EU 2024/573) replaces Regulation 517/2014 and has been directly applicable in all EU member states since 2024. Its core: further reduced HFC quotas on the European market, stricter product-specific bans by application category and a phase-down path towards natural refrigerants. Three changes hit installers and owners the hardest: (1) new certification requirements that also cover NH3, CO2 and hydrocarbons, (2) tightened leak-check intervals based on CO2-equivalent and (3) expanded registration and reporting obligations.
The full policy framework is published by the Dutch Environment Information Point (IPLO). Bluace tracks each amendment and translates new requirements directly into the F-gas module.
Certification: BRL 100 and BRL 200
Work on F-gas installations is reserved for certified companies and technicians. The company certificate is based on BRL 100, the personal certificate on BRL 200 with categories A1, A2, B, C, D and E — depending on the type of work and refrigerant volume. Independent technicians (sole traders) need both certificates.
In 2026, a single new certificate has been introduced that covers F-gases as well as natural refrigerants (NH3, CO2 and hydrocarbons). The original transition deadline of 29 March 2026 has been extended because the NH3 and CO2 examinations were not yet available (IPLO, 5 March 2026). Existing BRL 200 certificates will be replaced gradually — our service and maintenance software records per technician which certificate is active and which work is permitted.
Leak checks and logbook obligation
Owners and operators of F-gas equipment are required to perform periodic leak checks. The frequency depends on the CO2-equivalent of the system and whether a leak detection system is installed. Every detected leak must be repaired as soon as possible and reported to the regional environmental service, which in turn reports to the Inspectorate (ILT).
Each installation must have an up-to-date logbook recording all charges, mutations, leak checks and repairs. Using the Field Service App, the technician records this data directly on site: refrigerant type, kilograms charged, CO2-equivalent, leak-check outcome and any top-ups. The logbook is always current, ILT-compliant and instantly available on request.
Enforcement and fines from €1,500
The Dutch Human Environment and Transport Inspectorate (ILT) is enforcing more strictly on work with F-gases performed by uncertified companies and technicians. According to the ILT, a fine of €1,500 or more can be imposed, potentially supplemented by an administrative penalty. The Inspectorate also checks company certificates, the validity of personal certificates and the logbooks at the installation site.
A complete administration is therefore not only a compliance requirement, but also a business asset: you demonstrate you are in control and avoid unnecessary inspection findings. The official enforcement framework is published by the ILT.
F-gas module in Business Central
Our F-gas module runs inside Microsoft Dynamics 365 Business Central and Field Service and connects directly to our Technical Management solution. For each installation you record refrigerant type, quantity, CO2-equivalent and owner. Leak checks are scheduled automatically based on the statutory frequency. Mutations — top-up, recovery, replacement — are logged from the work order and become available in the financial administration without double entry.
The solution runs as SaaS in the Microsoft Cloud, receives automatic updates and is accessible from any device with internet — office and field teams work on the same data in real time.
Frequently asked questions about F-gases
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Interested in more information about F-gas administration?
Gertjan Lijmbach
+31858200802
info@bluace.nl
