E-invoicing: send invoices quickly and easily

Do you still use PDF invoices or perhaps even paper ones? More and more companies are switching to electronic invoicing. There are plenty of benefits for SMEs as well. We would be happy to explain what e-invoicing is and what benefits you can gain from it.

What is e-invoicing?

If your company uses electronic invoicing, it means you send e-invoices (not PDFs) in which the required data is always stored in a fixed location with its own code. This makes it possible to process an e-invoice automatically, rendering manual administrative work unnecessary. Invoices are created and sent automatically. Subsequently, the invoice is automatically processed and made payable by the recipient. More and more companies are using electronic invoicing, and the Dutch central government has even accepted only e-invoices since April 2019.

What is UBL and XML?

UBL invoices are being discussed more and more. Universal Business Language is a standard format for electronic invoices. It is an XML file specifically designed for invoices. Thanks to a UBL invoice, it is possible to transfer all required invoice data from one accounting package to another. This allows the invoice to be read directly by our service and maintenance software, without requiring any manual work on your part. The creator and recipient can also communicate even if they use two different systems.

The benefits of electronic invoicing

• Simple and fast processing
  Invoices are automatically generated and processed faster, without the need for human intervention.
• Cheaper
  Manual tasks are eliminated, saving you money on labor costs. The European Commission estimates that the annual savings from e-invoicing for companies in the Netherlands amount to approximately 8 billion euros.
• Faster payment of your invoices
  If you use electronic invoicing, your e-invoices are paid on average within 3 days. For non-electronic invoices, the average is 16 days.
• Insight and transparency
  Because all your incoming and outgoing invoices are processed automatically, your system is always up to date. Additionally, you have more insight into your administration because delayed payments are a thing of the past.
• Less prone to errors
  Thanks to the automated system, all fields of an invoice are recognized, and duplicate or incorrect invoices are detected more quickly.

E-invoicing is now a standard part of Business Central. This means that companies can easily send and receive electronic documents, ensuring more efficient and accurate invoicing. By using the built-in features, users can save time and minimize human error. Furthermore, Business Central complies with the latest regulatory requirements for e-invoicing, ensuring companies are always up to date. This integration supports a seamless transition to digital invoicing processes.