Mark Landman doesn’t do RFIs but does do a PoV

Throw your RFI or RFP out the window today when you’re in an ERP selection process, and start with a Proof of Value as an essential step forward! Beginning with a Proof of Value (PoV) instead of a Request for Information (RFI) or Request for Proposal (RFP) has several advantages, especially when selecting a new ERP system such as Microsoft Dynamics 365 Business Central. Here are some key reasons why businesses should start with a PoV.

1. Faster and more targeted decision-making with a PoV

• An RFI/RFP process is often time-consuming and leads to extensive documentation that is not always relevant to practice;
• A PoV provides direct insight into the functionalities and value of the ERP system in a realistic business context.

2. Less focus on paperwork, more emphasis on practice

• RFI/RFP documents are theoretical and often include generic questions that don’t always align with the specific needs of the business;
• A PoV immediately shows how the system functions within the organization, making practices central instead of theoretical promises.

3. Better alignment with business processes

• Instead of creating a long list of requirements, companies with a PoV can immediately see how Microsoft Dynamics 365 Business Central supports their specific processes;
• This prevents vendors from only answering “yes” to an RFP without actually proving that their solution works for the business.

4. Higher end-user engagement

• An RFI/RFP typically involves only IT and procurement departments, while operations teams don’t get a say until later in the process;
• A PoV directly involves end users, allowing them to provide feedback and better understand the new software.

5. More realistic ROI estimate thanks to a PoV

• An RFP often provides cost estimates based on assumptions, which can lead to unexpected costs during implementation;
• With a PoV, the potential ROI becomes much more concrete because companies can see in a test environment in which efficiency improvements are possible.

6. More flexible and iterative process

• An RFI/RFP often lays down suppliers and companies in rigid requirements, while business needs can change during the selection process;
• A PoV allows for adjustments and iterative improvements to align the final choice with actual needs.

While RFIs and RFPs are traditionally used in ERP selection processes, they offer little assurance that the chosen solution will work as expected. A PoV allows companies to experience the actual value of Microsoft Dynamics 365 Business Central, allowing them to make an informed decision faster and with more certainty. As Mark always aptly says, “Throw that RFI or RFP out the window today — just start with a Proof of Value!”

Are you curious about what such a process looks like and what you can expect? Then, read our extensive blog about why a Bluace Proof of Value is essential for implementing Business Central.