{"id":1961,"date":"2021-02-05T12:04:48","date_gmt":"2021-02-05T11:04:48","guid":{"rendered":"https:\/\/bluace.nl\/?p=1961"},"modified":"2025-03-26T13:08:33","modified_gmt":"2025-03-26T12:08:33","slug":"automatic-purchase-invoice-processing-with-optical-character-recognition-software","status":"publish","type":"post","link":"https:\/\/bluace.nl\/en\/news-en\/automatic-purchase-invoice-processing-with-optical-character-recognition-software\/","title":{"rendered":"Automatic purchase invoice processing with scan and recognition software"},"content":{"rendered":"\n<div class=\"wp-block-group alignfull intro-video-blok is-layout-constrained wp-container-core-group-is-layout-b71fa2d7 wp-block-group-is-layout-constrained\" style=\"margin-top:0;padding-top:0;padding-right:0;padding-bottom:0;padding-left:0\">\n<div class=\"wp-block-cover alignfull is-light is-style-default has-ast-global-color-2-color has-text-color\"><span aria-hidden=\"true\" class=\"wp-block-cover__background has-ast-global-color-0-background-color has-background-dim-30 has-background-dim\"><\/span><img decoding=\"async\" width=\"1024\" height=\"683\" class=\"wp-block-cover__image-background wp-image-1300\" alt=\"Medewerker verwerkt facturen op een tablet\" src=\"https:\/\/bluace.nl\/wp-content\/uploads\/2021\/02\/scan-herken-software-facturen.jpg\" data-object-fit=\"cover\" srcset=\"https:\/\/bluace.nl\/wp-content\/uploads\/2021\/02\/scan-herken-software-facturen.jpg 1024w, https:\/\/bluace.nl\/wp-content\/uploads\/2021\/02\/scan-herken-software-facturen-300x200.jpg 300w, https:\/\/bluace.nl\/wp-content\/uploads\/2021\/02\/scan-herken-software-facturen-768x512.jpg 768w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><div class=\"wp-block-cover__inner-container is-layout-constrained wp-block-cover-is-layout-constrained\">\n<h1 class=\"wp-block-heading alignwide has-text-align-center has-ast-global-color-4-color has-text-color\" id=\"h-automatic-purchase-invoice-processing-with-scan-and-recognition-software\" style=\"font-size:68px;font-style:normal;font-weight:700;line-height:1.3\"><mark style=\"background-color:rgba(0, 0, 0, 0)\" class=\"has-inline-color has-ast-global-color-2-color\">Automatic purchase invoice processing with scan and recognition software<\/mark><\/h1>\n<\/div><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group alignfull is-layout-flow wp-block-group-is-layout-flow\" style=\"padding-top:0px;padding-right:var(--wp--preset--spacing--90);padding-bottom:0px;padding-left:var(--wp--preset--spacing--90)\"><div style=\"padding-top:var(--wp--preset--spacing--30);padding-bottom:var(--wp--preset--spacing--30)\" class=\"wp-block-post-date\"><time datetime=\"2021-02-05T12:04:48+01:00\">5 February 2021<\/time><\/div>\n\n\n<p class=\"wp-block-paragraph\" style=\"font-size:16px;font-style:normal;font-weight:400\">As an organization, you undoubtedly have to process incoming invoices regularly. Manually entering (purchasing) invoices is a time-consuming and error-prone task. If you look at it critically, this job often only involves retyping numbers. A scan-and-recognize software offers a simple way out of this. We are happy to explain how it works.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-how-does-the-automatic-scanning-of-purchase-invoices-work\" style=\"font-size:28px;font-style:normal;font-weight:600\"><strong>How does the automatic scanning of purchase invoices work?<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\" style=\"font-size:16px;font-style:normal;font-weight:400\">In our solution, you can automate invoice entry through automatic purchase invoice processing. This means that the mailboxes in which invoices come are linked to your Business Central environment. The scan-and-recognize software automatically downloads and scans the purchase invoice using OCR and recognizes which invoice fields are relevant, such as supplier data, items, quantities, and the amount, including and excluding VAT. Paper invoices can also be scanned and processed in the same way.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\" style=\"font-size:16px;font-style:normal;font-weight:400\">Create a template for each seller to ensure the system processes the correct invoice fields. Initially, the system proposes relevant data. In addition, you can indicate which data should be copied from the invoice so that all applicable fields are processed. Business Central remembers your adjustments per salesperson, so you don&#8217;t have to do any manual work for the next invoice, and it will be saved automatically from now on.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\" style=\"font-size:16px;font-style:normal;font-weight:400\">Subsequently, any authorized employee can approve invoices directly from the Business Central environment, even if they cannot access the inbox where these invoices arrive. Because the system processes the purchase invoice and stores it in Business Central, it can be consulted from any browser. Employees can easily accept, reject, and forward purchase invoices to a colleague and add comments or other relevant documents.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-extra-control-thanks-to-3-way-matching\" style=\"font-size:28px;font-style:normal;font-weight:600\"><strong>Extra control thanks to 3-way matching<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\" style=\"font-size:16px;font-style:normal;font-weight:400\">To prevent incorrect invoices or invoices for undelivered products from being paid, each invoice is verified according to a &#8216;3-way authentication&#8217;. To do this, the software uses three different files:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li style=\"font-size:16px;font-style:normal;font-weight:400\">Purchase orders;<\/li>\n\n\n\n<li>Packing slips\/receipts;<\/li>\n\n\n\n<li style=\"font-size:16px;font-style:normal;font-weight:400\">Purchase invoices.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\" style=\"font-size:16px;font-style:normal;font-weight:400\">The system automatically checks whether the original purchase quotation matches what was delivered and whether it corresponds to the incoming invoice. If the data does not match, you, as an employee, will receive a notification from the system, enabling you to solve the problem before the purchase invoice is paid. This prevents you from paying too much for incorrect invoices. In addition to security, the 3-way matching offers time savings, as carrying out an extra (manual) check for the incoming invoices is no longer necessary. Finally, you immediately comply with the latest regulations for financial audits.<\/p>\n\n\n\n<figure class=\"wp-block-image aligncenter is-resized\"><img decoding=\"async\" src=\"https:\/\/bluace.nl\/wp-content\/uploads\/2021\/03\/3-way-matching-eng.jpg\" alt=\"Het proces van 3-way-matching\" class=\"wp-image-1346\" style=\"width:668px;height:auto\" title=\"3-way-matching\"\/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-watch-the-short-purchase-invoice-processing-demo\" style=\"font-size:28px;font-style:normal;font-weight:600\"><strong>Watch the short purchase invoice processing demo<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\" style=\"font-size:16px;font-style:normal;font-weight:400\">In the video below, we would like to show you the ease of automatic purchase invoice processing and how it works. Check out the benefits of scanning purchase invoices and the solution&#8217;s ease.<\/p>\n\n\n\n<div style=\"height:9px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-group is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-461897f4 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:100%\">\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe title=\"Demo scan en herken software in Business Central\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/oe5hkpjz-Ws?start=32&#038;feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group alignfull is-style-default halfway-background has-ast-global-color-2-background-color has-background is-layout-constrained wp-container-core-group-is-layout-e351fa6c wp-block-group-is-layout-constrained\" style=\"padding-right:0;padding-left:0\">\n<div class=\"wp-block-group alignwide is-style-shadow is-layout-constrained wp-block-group-is-layout-constrained\" style=\"padding-top:var(--wp--preset--spacing--30);padding-bottom:var(--wp--preset--spacing--30)\">\n<div class=\"wp-block-columns alignwide has-ast-global-color-2-background-color has-background is-layout-flex wp-container-core-columns-is-layout-461897f4 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-vertically-aligned-stretch is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<h4 class=\"wp-block-heading\" id=\"h-are-you-interested-in-a-scan-and-recognize-software-for-your-company\" style=\"margin-bottom:var(--wp--preset--spacing--40);font-size:28px;font-style:normal;font-weight:600\">Are you interested in a scan and recognize software for your company?<\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">Our team is happy to listen to your wishes and needs.<\/p>\n\n\n\n<div class=\"wp-block-group is-vertical is-layout-flex wp-container-core-group-is-layout-3fc47171 wp-block-group-is-layout-flex\">\n<p class=\"has-ast-global-color-0-color has-text-color wp-block-paragraph\" style=\"margin-top:0;margin-right:0;margin-bottom:0;margin-left:0vw;font-size:16px;font-style:normal;font-weight:400\"><strong>Shiwan Roepa<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\" style=\"margin-top:0;margin-right:0;margin-bottom:0;margin-left:0vw;font-size:16px;font-style:normal;font-weight:400\">085 \u2013 8200802<\/p>\n\n\n\n<p class=\"wp-block-paragraph\" style=\"margin-top:0;margin-right:0;margin-bottom:0;margin-left:0vw;font-size:16px;font-style:normal;font-weight:400\">info@bluace.nl<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-container-core-buttons-is-layout-4de74d12 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link has-ast-global-color-2-color has-ast-global-color-4-background-color has-text-color has-background wp-element-button\" href=\"https:\/\/bluace.nl\/en\/contact\/\">Contact us<\/a><\/div>\n\n\n\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link has-ast-global-color-2-color has-ast-global-color-4-background-color has-text-color has-background wp-element-button\" href=\"https:\/\/bluace.nl\/en\/online-consultation\/\">Book an online consultation<\/a><\/div>\n\n\n\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link has-ast-global-color-2-color has-ast-global-color-4-background-color has-text-color has-background wp-element-button\" href=\"https:\/\/bluace.nl\/en\/demo\/\">&nbsp;Request a demo<\/a><\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-top is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\">\n<figure class=\"wp-block-image alignright size-full is-resized\"><img decoding=\"async\" width=\"1024\" height=\"1024\" src=\"https:\/\/bluace.nl\/wp-content\/uploads\/2025\/02\/bluace-sales-team-shiwan.jpg\" alt=\"Functioneel Consultant Shiwan Roepa\" class=\"wp-image-15773\" style=\"width:300px\" srcset=\"https:\/\/bluace.nl\/wp-content\/uploads\/2025\/02\/bluace-sales-team-shiwan.jpg 1024w, https:\/\/bluace.nl\/wp-content\/uploads\/2025\/02\/bluace-sales-team-shiwan-300x300.jpg 300w, https:\/\/bluace.nl\/wp-content\/uploads\/2025\/02\/bluace-sales-team-shiwan-80x80.jpg 80w, https:\/\/bluace.nl\/wp-content\/uploads\/2025\/02\/bluace-sales-team-shiwan-768x768.jpg 768w, https:\/\/bluace.nl\/wp-content\/uploads\/2025\/02\/bluace-sales-team-shiwan-400x400.jpg 400w, https:\/\/bluace.nl\/wp-content\/uploads\/2025\/02\/bluace-sales-team-shiwan-600x600.jpg 600w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>As an organization, you will undoubtedly have to deal with the processing of incoming invoices regularly. Entering (purchase) invoices manually is a time-consuming job, which is also prone to error. If you look at it critically, this job often only involves retyping numbers. An optical character recognition software offers a simple way out. We are happy to explain how it works.<\/p>\n","protected":false},"author":2,"featured_media":1744,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"disabled","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[11],"tags":[],"class_list":["post-1961","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-news-en"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.1 (Yoast SEO v28.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Automatic invoice processing with Optical Character Recognition<\/title>\n<meta name=\"description\" content=\"Entering invoices manually is a time-consuming and error-prone job. A Optical Character Recognition software offers the solution.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/bluace.nl\/en\/news-en\/automatic-purchase-invoice-processing-with-optical-character-recognition-software\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Automatic purchase invoice processing with scan and recognition software\" \/>\n<meta property=\"og:description\" content=\"Entering invoices manually is a time-consuming and error-prone job. 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